11.4 Titles and structuring for production materials

Constructing titles for production materials usually falls into the categories of either Partially Supplied/Devised titling or Fully Supplied/Devised titling, involving the title of the moving image with which the production material is associated + the relevant form, e.g. rushes, screen tests, etc. Titling options for production materials records have been described in both A.2.5.1 and A.2.5.2 above.

As previously mentioned though, some institutions may have systems with a specific field for Form terms and so do not wish to incorporate the form term within the title itself. It is for an institution to decide on the stylistics used with a Form element within a title, e.g. whether it will put it into round or square brackets, or separate the two elements making up the title with a full stop. See examples in A.2.5.1 [ADD INTERNAL LINK]

There are also various options of structuring and relating such production material records. The primary consideration is whether an institution opts to create a new Work record for such materials or to create just a new Manifestation/Item and link it to the Work for the main moving image.

Such decisions may depend on factors such as the quantity of such materials pertaining to a moving image or whether the quality of an acquisition allows for viewing.

Thus, for example, if an institution only acquires a single item that is production footage of a certain moving image, or several items that are on poor condition nitrate film that cannot safely be viewed, then in that instance it may decide to simply link a Manifestation/Item to the Work record for the main moving image. However, if it often acquires multiple elements of production material, such as numerous out-takes, rushes, screen tests, production footage, etc. it may decide to create a new Work and link all production material related Manifestation/Items to that, then relate the two Works in an associated relationship; or create new Works for each type of production material, and a corresponding new Manifestations with relevant Items linked accordingly. Ideally, in cataloguing the latter option is preferable if possible as it allows for a description of the specific content of each. Also, Form is an element that usually sits at the Work level, along with Genre and Subject, so in systems that use Form terms in a separate field it is better for clarity to create a Work record as well.

Whichever option is chosen, any production material Items should be linked to a Pre-release type of Manifestation [ADD INTERNAL LINK TO PRE-RELEASE MANFESTATION TYPE DEFINITION]

Below are some of the potential structuring options for the same production materials. The Item titles reflect those of the actual Item itself, i.e. what was on film leaders or film cans as acquired, or in accordance with Partially Supplied/Devised or Fully Supplied/Devised titling. The latter forms of titling have been applied to the Pre-release Manifestation and also to any new production material Works:

1. Where a new Work is created for each type of production material, each with a Pre-release Manifestation, and relevant Items linked to those; with an associated related link/reference to the released Work record:
   

2. Where one new Work is created as a general one for any production material, with multiple Pre-release Manifestations for each type of production material and relevant Items linked to each of those; with an associated related link/reference to the released Work record:
   

3. Where one new Work is created as a general one for any production material, with one general Pre-release Manifestation and all Items linked to that; with an associated related link/reference to the released Work record:
   

4. Where one general Pre-release Manifestation is created linked to the original released Work record and all production material Items linked to that one Manifestation:
   

Where an institution acquires large collections or amounts of production materials associated with a moving image or moving image serial then a structure utilising a Collection level Work with multiple linked Monographic level Works is advisable [ADD INTERNAL LINK TO WORK/VARIANT DESCRIPTION TYPE, APPENDIX D.1]. For example, the acquisition of a large quantity of production material associated with the 13-part television documentary series Hollywood (United Kingdom, 1980) [ADD LINK TO https://en.wikipedia.org/wiki/Hollywood_(British_TV_series) IN A FOOTNOTE HERE], which can be structured with the Collection Work and Monographic Works in a hierarchical relationship, e.g.:

Or, optionally, with the Collection Work being in an associated relationship with each Monographic Work:

Trailers do not strictly constitute production material as they are effectively entities in their own right, potentially with Agents that are different to those of the moving image itself. They are a type of advertisement for the moving image and have their own publication via cinema release, television broadcast, or online streaming. They would follow the titling laid out in A.2.5.1. and A.2.5.2 above and usually be linked in an associative relationship with the original moving image for which they are trailers.